8 Ways Our Dedicated Venue Coordinator Helps You Throughout Your Wedding Planning Process
At D'Vine Grace Vineyard, we understand how stressful it can be to plan a wedding, and our team does everything possible to provide as many resources as possible to assist you in your planning journey on the wedding venue side of things. That said, one of the many unique things about our wedding venue is that we have a dedicated Venue Coordinator that will assist you with all of the detailed planning of venue logistics, floor plan design, and setup leading up to your wedding day, as well as on your wedding day. At D’Vine Grace Vineyard our dedicated Venue Coordinator is your personal contact that will work directly with you to customize the wedding of your dreams, whether it’s a grand twilight ceremony under the twinkling lights of La Piazza D’Amore or an elaborate, luxurious reception in the Grand Ballroom.
Specifically, our dedicated Venue Coordinator will:
1. Build Your Custom Wedding Day Timeline.
As many couples know, a wedding day timeline is one of the most important aspects of your day. Your wedding day timeline is your lifeline staying organized as well as the lifeline to all of your wedding vendors, especially your photographer & videographer who are capturing your precious memories! With years of experience, we’ve seen it all & can help customize your event from start to finish throughout your 11 hour access to our entire Tuscan-style facility.
2. Lead You Through Gourmet Cuisine & Choice Beverage Selections.
Our dedicated Venue Coordinator will not only guide you through our extensive menu options, but help you customize or build your own menu tailored to your needs. Not to mention, our Venue Coordinator will both schedule & facilitate your gourmet tasting. Fast forward to the wedding day, our Venue Coordinator is there to ensure your meals are served in the right place at the right time. From a gourmet bridal party brunch to an elegant plated dinner and all of the snacks & beverages your heart desires in between, our Venue Coordinator has your needs covered.
3. Set the Mood of Your Wedding Day with our State of the Art Custom Lighting.
Our dedicated Venue Coordinator will meet with you prior to your wedding day to understand your vision for your wedding day, including how you would like to customize our beautiful lighting throughout our wedding venue to set the mood for your wedding day. After you have selected your color scheme, our Venue Coordinator works with our A/V tech who is onsite throughout your wedding day to ensure your desired proper lighting transitions are executed at the key moments throughout your day and night. From light & bright, to custom color selections, to spotlights for your first dance and toast as newlyweds, our Venue Coordinator will ensure you are immersed in a memorable evening of romance & elegance.
4. Serve As Your Personal Wedding Concierge.
The Venue Coordinator at D’Vine Grace Vineyard wears many hats both leading up to your wedding day, and while onsite throughout your wedding day Not to mention, she is your greatest resource leading up to your wedding day to transform your dreams into a reality. Have questions regarding wedding day setup? Need a stage for your live band performance during your reception? Looking for recommendations on the closest hotel and the price for 15 rooms, one night? You can ask our Venue Coordinator anything related to your wedding day needs & we are happy to make introductions to our preferred vendors, as well as to contacts for any other specialty needs you may have.
5. Serve As the Number One Advocate for the Bride & Groom.
As we have mentioned above, our dedicated Venue Coordinator & Event Manager will remain onsite throughout your wedding day, and are your personal advocates to ensure your needs are taken care of. They will personally serve you at your sweetheart table or head table & ensure your drink of choice is never empty. Looking for a more private setting for your dinner before your grand entrance & first dance? We’re more than happy to schedule a private dinner for you around our sprawling grounds away from the hustle and bustle of the evening.
6. Answer Vendor FAQs & Schedule Vendor Meetings.
Both leading up to your special day and throughout your wedding day, our dedicated Venue Coordinator is here to serve you, your guests, and your wedding day vendors. Should they have questions about setup, parking, or your wedding day timeline in regards to venue logistics, we will do whatever we can to ensure they are prepped and have everything they need information-wise regarding the venue to make your day the best day possible.
7. Serve As Your Venue Walkthrough Guide.
Your dedicated Venue Coordinator is happy to schedule walkthroughs leading up to your wedding day, as schedule your final walkthrough to finalize all of your precious details 30 days before your wedding day.
8. Serve As Your Wedding Rehearsal Resource.
Last but not least, your dedicated Venue Coordinator is here to explain the customary process for your wedding rehearsal, & walk you step by step through your ceremony & reception so you will fully understand how your day will look. From bridal party prep in our luxurious bridal suites, to the best places to have your first look or prayer before your wedding ceremony, to a run-through of your ceremony & beyond, our dedicated Venue Coordinator is here to guide you.
Thank you again for taking the time to learn more about one of our unique offerings here at D’Vine Grace Vineyard. As always, we wish you all the best of luck planning your wedding day! Please let us know how we can be a resource in the meantime and feel free to reach out to us at info@dvinegrace.com to let us know how we can serve you.
Sending love and positive vibes from the entire team at D’Vine Grace Vineyard!